Product Description

AI-Powered Notion & Todoist 2-Way Sync: Realtime Task Management Automation with n8n

Keep Your Notion and Todoist Tasks Always in Sync — Without Manual Updates

Managing tasks across platforms is a productivity killer. If you’re using Notion for planning and Todoist for execution, manually updating both wastes time and leads to mismatches. Our Realtime 2-Way Sync workflow powered by n8n automates synchronization between Notion and Todoist — in both directions. Any change in one tool instantly reflects in the other, keeping your projects and checklists always aligned.

Who Is This For?

• Productivity enthusiasts using Notion and Todoist in parallel for personal or professional workflows.
• Project managers managing agile boards and execution layers in separate platforms.
• Notion power users who delegate execution via Todoist but want centralized planning.
• Tech founders or freelancers who require synced workspaces without duplicate effort.

The Problem This Solves

Many users plan in Notion but execute in Todoist. This causes duplicate task creation, forgotten updates, and wasted time. Manually checking and copying between apps leads to chaos and productivity drops.

This automation ensures perfect alignment — always.

What Makes This Product Unique?

Unlike Zapier-based one-way syncs, this solution enables true two-way synchronization. Tasks created or updated in Notion will appear in Todoist, and vice versa — with real-time updates, intelligent conflict resolution, and custom logic built-in via n8n.

Your productivity stack finally works as one unified system.

How It Works – Step by Step

1. Monitor Notion Database Changes

n8n watches a Notion database for new tasks or updates using periodic polling or webhook events.

2. Sync to Todoist

If a new or updated task is detected in Notion, it creates or updates the corresponding task in Todoist — with title, due date, status, and tags.

3. Monitor Todoist Activity

Changes in Todoist (e.g., completion, edits, rescheduling) are also tracked in real time or on interval.

4. Reflect Back to Notion

Those updates are automatically pushed back into Notion — keeping both databases aligned without duplicates.

5. Custom Rules & Filters

The sync respects filtered views, completion flags, projects, and even allows per-tag custom behavior (e.g., skip syncing archived items).

Included Technologies

Setup Requirements

• Active accounts in Notion and Todoist
• Connected API tokens for both platforms
• Working n8n instance (cloud or self-hosted)
• A Notion database template with synced properties

Commercial Benefits

• Eliminate double-entry of tasks between tools
• Stay perfectly updated whether you work in Notion or Todoist
• Get more done by focusing on tasks — not tools
• Reduce mental overhead and eliminate sync anxiety
• Keep team members aligned no matter their preferred tool

Why People Love This Automation

This is more than a connector — it’s a smart automation system. Whether you’re organizing your week in Notion or checking daily to-dos in Todoist, everything stays synchronized. It’s the productivity bridge your workflow has been missing.

Suggestions for Expansion

• Add Slack notifications when tasks are updated
• Log task history or sync metadata into Google Sheets
• Integrate with Google Calendar for time-blocked syncing
• Use n8n queues to support high-volume enterprise syncs

Final Thoughts

If you use Notion for strategy and Todoist for execution, this system was built for you. Skip the friction of manual syncing, avoid errors, and let your productivity tools finally speak the same language.

Focus on doing the work — not updating your tools.